Read the following rules and conditions.
- The board or designee reserves the right to reject or cancel any agreement or authorization form for any reason.
- The rental of any facility is granted on the condition that if needed for school functions on any of the dates granted, the renter agrees to forego its use on such dates.
- A completed facilities request form and/or facilities use agreement must be submitted at least 20 work days prior to the date of the date if the event.
- The District reserves the right to add additional rules or restrictions at any time, either verbally or in writing, that are deemed necessary for the safety of people, protection of District property, and the general welfare of the community, including the cancellation of any authorization form.
- The campus principal may require additional conditions governing the use of the building or facility.
- The renter agrees to abide by the state and local code of laws in using District facilities, and to prohibit any unbecoming conduct within the facilities or on the The renter agrees to be responsible to the Board for the proper use and care of District facilities. The renter further agrees that the character of activity will conform to that stated on the rental agreement.
- No group which limits membership in or attendance at its activities on the basis of the race or color shall be permitted to rent District.
- The renter/group renting the facility is responsible for providing adequate adult The building will not be open until adult supervision is present. Children, when not accompanied by parents or other adult supervision, will not be permitted in the building.
- The authorization form must be available at all times during the rental period. The renter/group are only allowed in District facilities during the time stated on the facilities request form and/or facilities use agreement..
- The renter/group renting the facility shall assume all responsibility for damage incurred to the property to include cost to repair/replace including labor of said property.
- The renter/group shall abide by all laws and policies, including but not limited to those prohibiting the use, sale, or possession of alcoholic beverages, illegal drugs, and Violators will have their agreement immediately terminated and shall be subject to disciplinary action by local law enforcement officials.
- The use of tobacco/cigarette/e-cigarette products is not permitted in or on District property..
- Any decorations used in the building must be of flame proof material.
- Lighted candles or flames are not to be used within the District facilities.
- Nails, screws, or tape shall not be used to fasten anything to the walls.
- Parking: the District may require, in advance, the renter to provide parking attendants, police and/or fire supervision if they feel the crowds or program warrant it. Vehicular parking shall be restricted to approved parking lots. Parking on school grounds or any unpaved surface or area is prohibited without prior consent of the Parking violators shall be subject to having their vehicles towed at their expense.
- The District may require the renter to carry liability insurance.
- All permits will be issued for specific rooms or areas, and it shall be the responsibility of the signatory from the renting organization to see that the remainder of the building is not entered or disturbed.
- The facility rented will be cleaned and rearranged for school use before the next school date, or within twelve hours, whichever is An additional charge will be made for non-compliance unless a custodian is scheduled for this responsibility.
- Time of occupancy will end as noted on the facilities request form and/or facilities use agreement.
- Custodial services shall include unlocking and locking the building, operation of lights and heating equipment, normal cleanup, and putting the room in order for regular The renter will be charged for custodial time incurred to restore room to normal state.
- Only rubber soled or soft-soled shoes are permitted on the gymnasium floors. Only participants with adequate supervision shall be in the No food or drinks in the gymnasium (except water for athletes). The District, at its sole discretion, may require the use of a protective gymnasium floor covering, with the cost charged to the user.
- Pets are not permitted on the athletic fields or in the track area.
- Necessary personnel will be assigned by the District and paid for by the Security equal to the normal number of personnel assigned to similar District events is expected. Security will be assigned by the EPISD Police Services Department.
- Locker rooms may be available for dressing facilities upon request for an additional fee.
- All concession activities must be arranged through the school booster clubs or student service clubs. All concession rights shall remain the property of the District.
- The custodian or security officer(s) of the facility shall enforce the Facilities Use Agreement, rules and regulations of the Board, and/or shall report infractions to the principal or Executive Director, Operations Support Services.
- A District employee must be on duty when any District facility is The assigned personnel shall be in charge of the facilities while in use by non-school renters. District personnel shall be paid only by the District. Renters using a District facility shall not pay honorarium or give tips to any District employee.
- Scheduling details shall be required from all applicants. Applicants should not make firm plans, advertise activities, or sell tickets to an event prior to receiving written approval and making any required payment for the use of District facilities.
